Sons of Union Veterans of the Civil War
Job Description for National Committee On
Lincoln Tomb Observance
The purpose of the National Committee on Lincoln Tomb Observance of the Sons of Union Veterans of the Civil War is to annually make all arrangements for and to coordinate the ceremony honoring the memory of Abraham Lincoln at the Lincoln Tomb in Oak Ridge Cemetery, Springfield, Illinois.
The committee is to operate jointly with the Military Order of the Loyal Legion of the United States Death Day Committee in completion of the following tasks. Representatives of the other Allied Orders may be consulted, as the two committees determine from time to time.
The ceremony shall be held on the Saturday closest to April 15, the date of his death in 1865.
The activities of the Committee should include the responsibilities listed below:
- Designate a hotel to serve as the headquarters hotel and reserve a block of rooms for those attending the ceremony. When reserving the block of rooms, request the hotel to list them under Sons of Union Veterans so that those making reservations may ask for the designation and receive a discounted room charge.
- Arrange for a luncheon to be held following the Lincoln Tomb Ceremony, preferably in the hotel secured as the headquarters hotel.
- Coordinate ceremony arrangements with the Lincoln Tomb Site Superintendent.
- Obtain a speaker for the luncheon following the Lincoln Tomb Ceremony.
- Prepare and submit, to the SUVCW Editor of the Banner and the MOLLUS Editor of the Historical Journal, an announcement of the ceremony for publication in the respective Winter Issues. The announcement will also be made available to the Auxiliary to the Sons of Union Veterans of the Civil War, Daughters of Union Veterans of the Civil War, Ladies of the Grand Army of the Republic and the Woman’s Relief Corps. The announcement will also be submitted to the SUVCW and MOLLUS webmasters for placement on the respective websites.
- Update the invitational mailing list using organizational rosters of the Allied Orders of the Grand Army of the Republic, MOLLUS, and other patriotic and historical organizations. The acceptance form as well as other informational material sent with the invitational mailing should also be updated as needed.
- Prepare and mail invitations no later than February 14 and include personalized invitations to the National Officers of the Allied Orders of the Grand Army of the Republic, MOLLUS, and Dames of the Loyal Legion of the United States.
- Obtain the services of a band, order folding chairs for the ceremony, and reserve a chartered bus for transportation of wreath bearers to the Tomb from the headquarters hotel and return. Order the wreaths to be placed at the Tomb by the SUVCW and MOLLUS Commanders-in-Chief.
- Ensure that the SUVCW and MOLLUS Commanders-in-Chief are aware that they or their designees will be required to provide an Abraham Lincoln focused presentation at the Lincoln Tomb ceremony, no longer than a 3 to 5 minutes.
- Arrange the production of “In Memoriam” black ribbons for distribution to ceremony participants.
- Ensure that a public address system is available for the ceremony.
- Provide for a master of ceremonies for the Tomb Ceremony and luncheon.
- Obtain the services of a Chaplain to officiate at the ceremony and luncheon.
- Obtain the services of a photographer for the Tomb ceremony.
- Contact and coordinate the participation of the 4 th Military District, Sons of Veterans Reserve, and other Civil War reenactment units. Request the SVR to supply a drummer or drummers to accompany their march onto the grounds of the Lincoln Tomb and a bugler to perform taps at the close of the ceremony.
- Prepare and submit press releases to the media in Springfield and the surrounding area.
- Prepare and submit to a printer the official program of the Tomb Ceremony and Luncheon that also includes the listing of the participating organizations presenting memorial wreaths.
- Host a program of welcome the day and/or evening before the ceremony.
- Prepare and submit news articles and photographs of the ceremony/luncheon to the SUVCW Editor of the Banner and the MOLLUS Editor of the Historical Journal.
- Submit necessary bills and invoices for commercial services provided for the ceremony and luncheon as well as vouchers with receipts for personal expenses of committee members to the SUVCW National Treasurer for reimbursement.
- Perform other related responsibilities as assigned by the SUVCW National Encampment or the SUVCW Commander-in-Chief.
- Prepare and submit an annual written report to the SUVCW and MOLLUS Commanders-in-Chief and to the SUVCW National Encampment and MOLLUS Annual Congress on the activities of the committee.
- Last Updated 2007
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