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National Council of Administration

Meeting Minutes

16 August 2009

Louisville, KY


The Council of Administration meeting was opened by Commander-in-Chief Leo F. Kennedy at 8:10 am. The opening prayer was offered by National Chaplain Jerome Kowalski, followed by the Pledge of Allegiance, led by CinC Leo Kennedy. The roll of Council of Administration was called, with the following recorded as present:

 

Voting Members Present

Commander-in-Chief Leo F. Kennedy
Council Member Robert Petrovic
Senior Vice Commander-in-Chief James Hanby
Council Member Perley Mellor
Junior Vice Commander-in-Chief Brad Schall
Council Member Kenneth L. Freshley
National Secretary Donald D. Palmer, Jr.
Council Member Tad Campbell
National Treasurer Richard D. Orr, PCinC
Council Member William Vieira
National Quartermaster Danny L. Wheeler
PCinC PCinC David V. Medert

 

Non-Voting Members Present

Executive Director David Demmy
PCinC Donald E. Darby
National Counselor Robert Grim,
PCinC PCinC James B. Pahl
Washington DC Rep. Andrew Johnson,
PCinC PCinC Charles Corfman
Banner Editor Stephen A. Michaels,
PCinC PCinC Bud Atkinson

 

Guests of the Council of Administration

National Chaplain Jerome Kowalski
Asst. Nat. Treasurer Max Newman

 

Commander-in-Chief Leo Kennedy inquired about the use of trademarks as a continuation of discussions held previously on the subject. Much of the previous discussion surrounded the costs of filing for registered trademarks; however, National Treasurer Richard Orr noted that there is no cost to use “TM”, which reflects a “common law” trademark. The TM symbol indicates to the world that the person who makes or sells the product bearing the name or mark is using that as a trademark. A trademark application does not need to be filed in order to use this mark. It does provide an additional level of safeguarding, although not to the extent of a registered trademark. Motion by PCinC Dave Medert, second by Senior Vice Commander-in-Chief James Hanby to use “TM” on SUVCW symbols. Motion passed.

Commander-in-Chief Kennedy opened a discussion on establishing a budget for the National Treasurer. Apparently, a Brother in Michigan that has been helping address the recent tax issues is interested in running for National Treasurer at next year’s National Encampment as long as we pay a bookkeeper. Motion by PCinC Medert, second by National Quartermaster Danny Wheeler, to allocate $20,000 from the reserve to purchase the services of a bookkeeper. Motion passed.

National Treasurer Richard Orr made a recommendation that Max Newman be appointed as Assistant National Treasurer to support the transition and help out when needed. Commander-in-Chief Kennedy made the appointment. It was also noted that Philip Caines from the Department of California & Pacific was interested in serving as Assistant National Treasurer.

National Counselor Robert Grim noted that there are a number of National Policies that need to be rescinded by the Council of Administration due to the fact that they have been incorporated into the Regulations. Those policies incorporated into the Regulations at the 127th National Encampment in Peabody, MA (2008) include: (1) use of Veteran Charters, (2) sale of extra National Encampment badges, and (3) unused GAR and SUVCW graves. Those policies incorporated into the Regulations at the 128 th National Encampment in Louisville, KY (2009) include: (1) execution of contracts, (2) Memorials and Monuments grants funds, (3) National Officer and Committee expense reimbursement, and (4) use of badges, emblems, seals and symbols. Motion by PCinC Medert, second by Senior Vice Commander-in-Chief Hanby, to rescind the policies as recommended by the National Counselor. Motion passed.

Senior Vice Commander-in-Chief Hanby mentioned that there were several recommendations made by the Credentials Committee in order to help streamline their processes, one of which involves Form 49 (Certification of Election and Installation of Department Officers). Motion by Senior Vice Commander-in-Chief Hanby, second by Council Member Bill Vieira, to task the Executive Director with forwarding copies of all Form 49’s to the chairman of the Credentials Committee. Motion passed.

Commander-in-Chief Kennedy handed out the new password for the Electronic Boardroom to be used during the 2009-2010 administrative year.

Commander-in-Chief Kennedy initiated a discussion on approval of licenses. A Camp in Rhode Island celebrating their 100th anniversary is interested in striking a medal for their membership to commemorate this milestone. In this case, given the design and plans for the medal, the requestors should consult with the Council of Administration, but it does not require approval.

Also on the subject of licenses, the Department of Pennsylvania was interested in picking up the license previously held the McCormick Camp #215 in the Department of Missouri. The McCormick Camp recently notified the Council of Administration that they wished to drop their license. Motion by Council Member Bob Petrovic, second by Senior Vice Commander-in-Chief Hanby, to allow the Department of Pennsylvania to produce and sell the banner presented at the 10 August 2008 Council of Administration meeting. Motion passed.

Commander-in-Chief Kennedy inquired about the internet application fee for 2009-2010. Motion by PCinC Dave Medert, second by National Quartermaster Danny Wheeler, to keep the internet application fee at $41. Motion passed. PCinC Medert followed this action with a motion that dues and application fees for those members serving in harms way be waived. Second by Council Member Petrovic. Motion passed.

Commander-in-Chief Kennedy inquired about National Member-at-Large (NMAL) dues for the 2009-2010 administrative year. Motion by PCinC Medert, second by Senior Vice Commander-in-Chief Hanby, to keep NMAL dues at $31. Motion passed.

Commander-in-Chief Kennedy inquired about pre-1996 Life Member reimbursement for the 2009-2010 administrative year. Motion by PCinC Medert, second by Senior Vice Commander-in-Chief Hanby, to keep the pre-1996 Life Member reimbursement at $6. Motion passed.

Commander-in-Chief Kennedy mentioned that Council Member Bob Petrovic will serve as Chairman of the Memorial Grants committee. The committee will also include Council Members Perley Mellor and Tad Campbell.

PCinC James Pahl reported that the Chaplain’s handbook is still in work.

 

With no further business to come before the Council, Commander-in-Chief Kennedy asked National Chaplain Jerome Kowalski to provide a closing prayer and subsequently adjourned the meeting at 9:35 am.

 

Respectfully Submitted in Fraternity, Charity and Loyalty,

Donald D. Palmer, Jr., PDC

National Secretary, SUVCW


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