Sons of Union Veterans of the Civil War
Department / Camp Job Descriptions

Treasurer

Purpose
The purpose of the office of Treasurer is to serve as custodian of Camp or Department monies and property, to keep accurate financial records and to prepare periodic financial reports.

Activities

Camp Treasurer . The activities of the Camp Treasurer should include: (1) Keeping the financial records of the Camp; (2) Preparing a financial report to be presented at each Camp meeting; (3) Preparing and sending dues notices to Brothers at least one month before the end of the Camp's fiscal year; (4) Issuing membership cards to Brothers upon receipt of annual dues; (5) Serving as custodian of Camp property not otherwise provided for; (6) Maintaining a bank account in the Camp's name for Camp funds; (7) Preparing a report on the financial condition of the Camp for review and approval by the Camp Council; (8) In conjunction with the Camp Secretary, prepare a "Camp Annual Report" (Form 27) with check for per capita and application fees, to be submitted to the Department Secretary on or before April 30 of each year; (9) Preparing and submitting a "Life Member Reimbursement Form" (for those Brothers who qualify) before March 31 of each year; (10) Notifying a Brother who is in arrears for dues or fines, no later than March 31 of each year; (11) Preparing and transmitting any and all financial reports as may be required by applicable state law.

Department Treasurer. The activities of the Department Treasurer should include: (1) Keeping financial records of the Department; (2) Preparing an annual financial report for review and approval by the Department Council at the annual Department Encampment; (3) Assuring that Camp related report forms that require input from a Camp Treasurer are made available to those who do not have access to the National Website; (4) Serving as custodian of Department property not otherwise provided for; (5) Maintaining a bank account in the Department's name for Department funds; (6) In conjunction with the Department Secretary, prepare a "Department Annual Report" (Form 35) with check for per capita and application fees, to be submitted to the National Executive Director on or before May 31 of each year; (7) Preparing and transmitting any and all financial reports as may be required by applicable state law.


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Position description last updated August 2003