The purpose of the Camp or Department level Civil War Memorials Officer is to coordinate the locating, physical examination of, and recording of all memorials dedicated to Union Civil War soldiers and sailors (outside the care of the National Military Parks, and the U. S. Departments of Defense, or Veterans' Affairs) within their respective geographic boundaries. This includes all sizes of monuments (with or without sculpture), those with Civil War era cannon and inert ammunition, memorial fountains, memorial buildings, memorial windows (stained glass), historical markers, and even small plaques.
Camp Civil War Memorials Officer - To prevent a duplication of effort on the part of a Camp's membership, the Camp Civil War Memorials Officer should: (1) coordinate the search for, physical examination of, photographing of, and recording of Civil War Memorials (as described above) located within the confines of the Camp's geographical boundaries; (2) maintain observation of care and upkeep for "local" Civil War Memorials - and bring any shortcomings to the attention of the property owners and community government where the memorial is located; (3) provide documentation of location and condition of Civil War Memorials (via SUVCW Form CWM 61) to the Department Civil War Memorials Officer.
Department Civil War Memorials Officer - To prevent a duplication of effort on the part of Camps within his Department, a Department Civil War Memorials Officer should coordinate a mutually agreeable Camp assignment of Counties within the state(s) represented by his Department. He then should provide guidance to each Camp for the execution of activities described in points 1 through 3, above. It is encouraged that the Department Civil War Memorials Officer be able to maintain a computer database from the information submitted by each Camp, on the SUVCW "Civil War Memorial Assessment Form" (CWM 61). Electronic cataloging and retrieval of Civil War Memorial photo-images is also encouraged. The Department Civil War Memorials Officer will also forward this information to his Department's liaison on the National Civil War Memorials Committee.