National Treasurer David McReynolds has issued the first edition of the SUVCW Treasurer’s Handbook as an aid to all Camp and Department treasurers who work so hard to make sure everything adds up.
“The Treasurer’s Handbook is a very useful tool designed to serve both new Treasurers in Camps and Departments as well as those who have served previously in the position. The very first chapter goes through some basics of being the Treasurer in the SUVCW. The handbook not only covers the routine duties of the Treasurer but is full of tax information as well. For example, the chapter on forming a new camp provides a guide to obtaining an EIN online. The handbook also covers filing the Form 990N and provides guidance on a numbers of issues in the Constitution and Regulations. Everything in the handbook is presented in clear, easy to understand language.”
Brother McReynolds hopes that the Treasurer’s Handbook will be a useful asset and also states that the guide will be flexible and able to be updated as rules and regulations within our Order and with the IRS change over time.
Still looking for the downloadable PDF? Please click here: Treasurer’s Handbook or find it on the Governance page under Forms.
Brothers, Sisters and families and friends:
We had such a wonderful experience in Lansing, and the Department of Michigan hosted the largest National Encampment in over 20 years. At the end of the day, it was also an Encampment that spoke volumes about Fraternity, Charity and Loyalty at every level of our organization. Congratulations to all of the award winners that recognized by PCinC Martin, particularly those well-traveled Brothers who received the Elmer “Bud” Atkinson Lifetime Achievement Award! And congratulations to all of the elected and appointed officers for the 2017-2018 term. Commander-in-Chief Mark Day’s remarks were moving and timely, and we should all be excited to work with him and his agenda this year!
The Meritorious Service Award with Gold Star
-Dexter Bishop, Department MA
-David McReynolds Department TN
-Terry Dyer, Department IL
-Nick Kaup, Department IL
-Don Palmer, Department MO
-Henry Shaw, Department OH
Elmer (Bud) Atkinson Lifetime Achievement Award
-Bob Wolz, Department Ohio
-Ed Krieser, Department Missouri
-Lee Stone, Department. Chesapeake
-Danny Wheeler, Department New York
-Rich Orr, Department Pennsylvania
Abraham Lincoln CinC’s Award – Camp Custer Camp #17, Department NJ
The Cornelius F. Whitehouse Award–
-Eugene G. Mortorff, Garfield Camp #1, Department Chesapeake
-Danny L. Wheeler, Sydney Camp #41, Department NY
The Meritorious Service Award-
-Michael P. Downs, Department TN
-Dave Daley, Department WI
-Daniel F. Rittel, Department Iowa
-Jeff Graf, Department WI
The David R. Medert Award – David A. Rish, Dept. OH 13 new members
The National Aide Award-
Doug Fidler, McTeer Camp #39, Dept. TN
Eric Richhart, Smith Camp #1, Dept CO/WO
Jeff Graf Col. Hans C. Heg Camp # 15, Dept. WI
James P. McGuire, Govs. Elisha Dyer Camp #7, RI
Steve Flickinger Sherman Camp #93, Dept. OH
David Rish, Parrott Camp #33, Dept. OH
James Johnson, Ruger Camp #1, Dept NC
The Augustus P. Davis/ Conrad Linder Award- Department of Ohio with 54
The Under Forty Award– Department of New Jersey with 10
Marshall Hope Award for Best Newsletter –
“The Sharpshooter” Robert Finch Camp # 14 Dept. MI
“The March”, Department GA/SC
The U.S. Grant Award – Department Georgia 60% increase in membership
The Horace Greeley Award- outstanding website. Department of Iowa
The Founder’s Award – The American Veterans Heritage Center, Dayton, Ohio
The Certificate of Recognition-
-Garrard County Public Library, Department of Kentucky
-Brother Bruce Austin, Major James H. Bridgewater Camp #7, Department of Kentucky
National Encampment Site Committee Announcement:
Just a friendly reminder that the last day you can make hotel reservations for Lansing is July 10, 2017. If you have not booked a room yet, please act fast. Also, we need more dinner reservations for this Encampment, and need your help. We are behind at this point, and will not make our numbers unless we get additional reservations. If you have not made dinner reservations, please do so, as we need your help. It is with your support That we can all help our Brothers in the Department of Michigan make this a great Encampment. If you have decided not to join us for dinner, please reconsider, as it is imperative to make it a success.
The National Encampment is fast approaching, and all ads must be submitted for the Program Book by July 10th. Their are still some spaces left, and it would be nice to fill all the pages. Please refer to the Encampment website for details on the cost of Rooms, Dinner and Program Ads. The Michigan Host Committee has been hard at work to make this a special Encampment. Thank you for your assistance.
In Fraternity, Charity & Loyalty
The National Encampment Site Committee
We want to communicate with you to end the moratorium on filing 990Ns that we had asked for while filing for the organization’s group exemption. If you are current, then your return for a December 31, 2016 year end is due May 15, 2017. If you were delinquent in early March, you are still delinquent.
As you should know, the IRS took over the online service for filing the 990N tax returns last year. They have now begun to send notices to those who are late in filing as a reminder to file the return and not put the unit’s tax exemption in jeopardy.
If you have received an e-mail that looks like the one at the end of this message, then you, in the view of the IRS, are late in filing your 990N.
990Ns must be filed by the 15th day of the 5th month following the unit’s year end as reported to the IRS. Therefore, for example, if a Camp or Department has a year end of December 31st, the due date for the 990N is the following May 15th. And, if the Camp or Department (or other unit) has a year end of June 30th, the due date for the 990N would be November 15th.
Therefore, if you are receiving this notice, you are either late filing your 990N for the period ending December 31, 2015 which would have been due May 15, 2016 or you are late filing your 990N for the period ending June 30, 2016 which would have been due November 15, 2016.
As you can see, these due dates are prior to our filing for the group exemption and the moratorium we asked for while the determination was being considered. Therefore, you were already delinquent in filing your 990N prior to March 8, 2017. 990Ns for the period ending December 31, 2016 are due by May 15, 2017.
I encourage you to file your late returns immediately. Helpful instructions may be found at:
Also, you may look up the status of your 990N filings by going to the following link and simply inserting your EIN number and beginning a search. It will give you a running history of your filings. If you have not filed for 3 consecutive years, you will not find that EIN number in the listings as tax exempt status has been revoked.
This is very important! It needs your attention. If you have a question or a problem, please let me know and I will do my very best to try to help you.
In Fraternity, Charity and Loyalty,
Sons of Union Veterans of the Civil War, Inc.
Here is the New Link to the 2017 National Encampment being held in Lansing, Michigan.
Hotel Reservations is located under the “Hotel Information” tab.
The website is constantly be updated, Check back often for more and updated information.
All are invited to participate in the 62nd Annual Lincoln Tomb Ceremony, sponsored by the SUVCW and MOLLUS, commemorating the 152nd Anniversary of President Lincoln’s death. It will be held at the Lincoln Tomb in Oak Ridge Cemetery in Springfield, IL at 10 AM on Saturday, April 14, 2018.
Headquarters Hotel: President Abraham Lincoln Hotel, 701 E. Adams St., Springfield,IL 62701. The room rate is $100.00 for single – quad. A10% dining discount at Lindsay’s Restaurant is included. Call 1-866-788-1860 for reservations and mention “Sons of Union Veterans”. Reserve your room by March 23, 2018. After this, the remaining blocked rooms will be released.
Wreaths may be ordered from local Springfield florists. Instruct the florist to have the wreath delivered c/o the Lincoln Tomb, Oak Ridge Cemetery, Springfield, by 9 AM on Saturday, April 14th.
Luncheon will be held at the President Abraham Lincoln Hotel at 12:30PM. The luncheon program will feature a talk by Robert Amsler, Jr. on “Railroads: Coming of Age in the Civil War”. Luncheon cost is $35.00 per person.
For event info, go to the SUVCW web site (suvcw.org) or contact Robert Petrovic at: firstname.lastname@example.org or 636-274-4567.
Due to attacks from hackers against the SUVCW Graves Database you are most likely aware of restrictions that have been placed on the database to ensure it is online and of use to anyone who wishes to use it as it was designed to be used. Below are three sets of guidelines that have been introduced to the database.
1. Public Use: Anyone with or without an account may research using the database, yes, they must have a surname and they are limited to 20 results for each search. www.suvcwdb.org
2. User Account: A user account that was in service prior to 01 August 2016 is still in service, the login in page is located at www.user.suvcwdb.org – for those who didn’t have a user account prior to 01 August 2016 they may still request a user account but must do so through a direct request to the office of the National Graves Registration Officer (NGRO). A user account doesn’t require the surname and searches can be made to view as many as 100 results at a time, some are authorized to view all the results in one search field at one time.
3. Admin Account: A admin account is still only authorized and created by the National Graves Registration Officer, no other Brother in the order has the right to a Administration Account by virtue of his office, with the exception of the National Graves Committee Members and the National Graves Registration Officer (NGRO). All other Admin Accounts must be earned and maintained via the guidelines of the NGRO as authorized by the Commander-in-Chief. Admin Account holders may make edits to existing records, delete existing records and approve/disapprove new submissions after they have been confirmed/unconfirmed. Types of people who may be considered for a Administration Account are National Aides to the National Committee on Graves Registration, Department Graves Registration Officers, Certified Cemetery Project Managers and others as deemed by the NGRO. Login information will be given to the account holder at the time they are granted an account.
In Fraternity, Charity, & Loyalty
Bruce D. Frail, PDC
National Graves Registration Officer
Sons of Union Veterans of the Civil War
Recently, we were very sad to share the news of the passing of Past Commander-in-Chief Charles Kuhn. In response to the many requests for information about services for this dedicated Brother of the Order, we will provide the details here as well as on the National Organization’s Facebook Page. The services for Charlie Kuhn will be held on Friday December 23, 2016 at St. James Lutheran Church, 109 York St. in Gettysburg. A viewing will be held from 9:00 AM through 11:00 AM followed by a Masonic Service, than a SUVCW Service. Burial will be at Evergreen Cemetery in Gettysburg. You can read the full obituary in The Gettysburg Times. Contributions can be made to Hospice of Central Pennsylvania, Boys Scouts of America, or Upper Bermudian Lutheran Church.
Many Brothers and Friends have already expressed their thoughts and feelings of deep admiration for Charlie on various sites. We invite you to share your thoughts and memories here on this post as we join with Charlie’s family in celebrating the life of this good man who impacted so many during his time among us.
To all who plan on attending the breakfast, please use the registration form provided here. Please note the cut off date, and we all look forward to seeing you in Gettysburg.